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Corporate Secretary

The Corporate Secretary acts as a liaison between the Company and the Financial Services Authority (OJK), Indonesia Stock Exchange (BEI), The Indonesia Central Securities Depository (KSEI), Securities Administration Bureau (BAE), Investor and other stakeholders.

The Corporate Secretary is also ensures a favorable public perception of the Company’s image and performance an that it fulfills all applicable laws and regulations, especially in the capital market sector, responsible its transparency obligation as a public company. To fulfill its function, the Corporate Secretary may act as a Compliance Officer, Investors/Stakeholder Relations Officer and a Liaison Officer/Contact Person.

Corporate Secretary is appointed by and reports directly to the Board of Directors.

Profile of the Corporate Secretary

Tiur Simamora

Corporate Secretary

Age:

64 years old, as of December 31, 2021

Citizenship:

Indonesia

Domicile:

South Jakarta

History of Education:

Bachelor Degree in Law from Parahyangan Catholic University, Bandung (1982)

Legal Basis of Appointment:

Board of Directors’ Decree No. 001/SM/SKDIR/VI/2013 dated June 18, 2013

Working Experience:

  • She started her career in 1988 at PT Indhasana that changed its name to PT Kertas Basuki Rachmat Indonesia Tbk with last position as Director and Corporate Secretary (2008-2012).
  • In that period, she also served as Director of PT John Crane Indonesia (Foreign Investment) (1999-2001), Director of PT Kertas Basuki Rachmat (2007-2010), Commissioner of PT Kertas Blabak (2008- 2009), and Commissioner of PT Hutan Ketapang Industri (2008-2010).
  • Currently serves as a member of Supervisory Board of ICSA (Indonesia Corporate Secretary Association).

Duties and Responsibilities

In accordance with Financial Services Authority (OJK) Regulation Number 35/POJK.04/2014 concerning the Corporate Secretary of Issuers or Public Companies, duties and responsibilities of the Company’s Corporate Secretary include the following:

  1. Observe the capital market trend particularly the applicable laws and regulations in the capital market;
  2. Provide input to Board of Directors and Board of Commissioners to comply with the laws and regulations in the capital market;
  3. Assist Board of Directors and Board of Commissioners in corporate governance including:
    • Public information disclosure, including information availability on the Company’s website;
    • Timely reports submission to OJK;
    • Organization and documentation of GMS;
    • Organization and documentation of meetings of Board of Directors and/or Board of Commissioners; and
    • Organization of orientation program for the Company for Board of Directors and/or Board of Commissioners.
  4. Act as a liaison between the Company and shareholders, OJK and other stakeholders.

Activities in 2021

Throughout 2021, Corporate Secretary carried out the following duties:

  1. Submitted Report on List of Shareholders and Foreign Exchange Payables to OJK and the Exchange on a monthly basis before the 10th of each month.
  2. Assisted Board of Directors and Board of Commissioners in holding 12 monthly meetings of Board of Directors and Board of Commissioners and 1 extraordinary meeting of Board of Commissioners.
  3. Held orientation program on April 7, 2021 for 3 new members of Board of Commissioners appointed in AGMS on March 31, 2021.
  4. Organized Corporate Actions:
    1. GMS:
      1. AGMS on March 31, 2021 in Semarang.
      2. EGMS on September 3, 2021 in Jakarta.
      3. EGMS on December 15, 2020 in Jakarta.
    2. Held distribution of annual dividend on April 29, 2021 as a resolution of AGMS and interim dividend on August 27, 2021as a resolution of Board of Directors meeting.
    3. Held distribution of bonus shares in accordance with resolution of EGMS on September 3, 2021. Bonus shares was distributed on October 5, 2021.

    In order for all these corporate actions to run smoothly and according to the rules, Corporate Secretary carried out the following:

    • Coordinated with PT Kustodian Sentral Efek Indonesia, including on important schedules, announcements, distribution of dividends.
    • Coordinated with Securities Administration Bureau (BAE) in preparing a list of shareholders who were entitled to attend GMS and data on shareholders who were entitled to receive dividends, implementation of Income Tax (PPH) deductions on dividends to follow up on GMS resolutions regarding distribution of dividends for 2020 financial year and interim dividends for 2021 financial year, including distribution of bonus shares.
    • Coordinated with a Notary to prepare the Minutes of GMS, PKR and to prepare the deeds according to the applicable rules and regulations.
    • Reported the results of GMS and other corporate actions to OJK and the Exchange and announced it on Stock Exchange website through SPE-OJK and IDXNet, as well as websites of KSEI and the Company, including dividend distribution schedule after coordination with the Exchange.
  5. Organized Public Expose LIVE 2021 (Pubex LIVE 2021) for the 44th anniversary of the reactivation of Indonesian Capital Market on September 9, 2021 in collaboration with the Indonesia Stock Exchange. Concurrently, a press conference was held.
  6. Participated in workshops, seminars, socialization and deepening of regulations related to the capital market and other topics organized by OJK, Indonesia Stock Exchange, AEI, ICSA, Bappenas and other institutions. Engaged in Focus Group Discussion of Sustainable Finance Task Force.
  7. Became a member of the Indonesian Corporate Secretary Association (ICSA) as a Member of the Supervisory Board.
  8. Acted as a moderator in seminars/workshops organized by ICSA.
  9. Acted as a facilitator at a workshop organized by ICSA, Petra University Surabaya.
  10. Submitted information disclosure to OJK, the Exchange and the public through Spe-OJK, IDXNet and the Company’s website on important events and information that Stakeholders need to know, especially regarding ESG (Environment, Social and Governance).

Competence Development

To support the implementation of its duties, in 2021 Corporate Secretary attended competency development program such as trainings, seminars, workshops as follows:

Date Training/Workshop/Seminar Organizer Training
March 22 Treading the SDG Path: To Learn, To Contribute, To Inspire “Synergy to Build Capacity to Accelerate Achievement of SDGs in Indonesia” SDG Academy Indonesia
April 3 Webinar “ Duties and Functions of Board of Directors, Board of Commissioners, Nomination and Remuneration Committee, Audit Committee and Corporate Secretary ” ICSA & OJK
April 29 Webinar “Omnibus Law - Competition & Antitrust: Risk Mitigation postOmnibus Law” AHP
May 27 Seminar on “Deepening the E-GMS Based on POJK 15/POJK.04/2020 and POJK 16/POJK.04/2020” OJK-KSEI-ICSA
June 2-3 Seminar “GRI-CDP Beginner Seminar - Introduction to TCFD and SDGs” IDX, UK PACT, GRI, CDP, Bappenas, ICSA
June 20 Resource person at National Zoominar “How Do Family Business Develop Managerial Responses to A Crisis Petra Christian University Surabaya
June 23 Webinar “Easier Capital Raising Green and Sustainable Labeling” UNDP dan ADB
June 29-30 Seminar “GRI-CDP Advanced Seminar - Introduction to TCFD and SDGs” IDX ,UK PACT, GRI, CDP, Bappenas, ICSA
July 26-27 Webinar “Green Energy and Green Electricity - Clean Energy for Future and Green Transportation - Ready to go Emissions-free?” Indonesia Green Summit Indonesia 2021, Media Group, Ministry of Environment and Forestry
August 12 Understanding and Implementation of POJK 3/POJK.04/2021 regarding the Implementation of Activities in the Capital Market Sector AEI & OJK
August 13 & 20 Webinar “Corporate Restructuring, Financial and Legal Strategy” AEI & HHP
August 19 “Stock Split, Share Dividend, Bonus Share and Share Buyback” ICSA
September 9 Seminar “Grow Together for Eastern Indonesia Webinar Series: Tax and Legal Update” Deloitte
September 15 Webinar "Implementation of Risk-Based Business Licensing Through the OSS System After the Issuance of Omnibus Law" Ministry of Investment/BKPM
October 21 Seminar “GRI-CDP Advance Workshop - Preparing Corporate Action Plan on TCFD and SDGs” IDX ,UK PACT, GRI, CDP, Bappenas, ICSA
October 22 Webinar: Corporate Action HMETD, Non HMETD & Initial Publuc Offering” ICSA
November 9, 16, 23 GRI Cross-Country Learning Session for Business: A Topic Specific Webinar Series GRI, IDX, Colombo Stock Exchange, Securities and Exchange Commission supported by Australian Aid
November 17 Dialogue "One Year of the Omnibus Job Creation Law" IGCN
November 19 Resource Person at ICSA Workshop: “Introduction of ESG Aspects as One of Sustainable Business Supports” ICSA
November 25 OJK Webinar “Sustainable Finance: The Changing Face of Financial Institution” OJK, The London Institute of Banking & Finance
November 25-26 Webinar “Indonesia International Conference for Sustainable Finance & Economic” Ministry of Finance, Parahyangan University, ICAEW
December 1 Capital Market Webinar “TCFD in Finance” UK PACT,GRI, CDP,IDX, Bappenan, ICSA
December 2 Leadership Sharing Session: HR Development in Digital Age OJK Institute
December 7 UN Global Compact Academy Session on How to Ensure a Living Wage for All Employees UN Global Compact Academy
December 22 Webinar: Capital Market Women Empowerment Forum “Advancing Gender Equality for Sustainable Finance in Indonesia Capital Market” CMWEF, BEI