Corporate Secretary

The Corporate Secretary acts as a liaison between the Company and the Financial Services Authority (OJK), Indonesia Stock Exchange (BEI), The Indonesia Central Securities Depository (KSEI), Securities Administration Bureau (BAE), Investor and other stakeholders.

The Corporate Secretary is also ensures a favorable public perception of the Company’s image and performance an that it fulfills all applicable laws and regulations, especially in the capital market sector, responsible its transparency obligation as a public company. To fulfill its function, the Corporate Secretary may act as a Compliance Officer, Investors/Stakeholder Relations Officer and a Liaison Officer/Contact Person.

Corporate Secretary is appointed by and reports directly to the Board of Directors.

Duties and Responsibilities

In accordance with Financial Services Authority (OJK) Regulation Number 35/POJK.04/2014 concerning the Corporate Secretary of Issuers or Public Companies, duties and responsibilities of the Company’s Corporate Secretary include the following:

1. Observe the capital market trend particularly the applicable laws and regulations in the capital market;
2. Provide input to Board of Directors and Board of Commissioners to comply with the laws and regulations in the capital market;
3. Assist Board of Directors and Board of Commissioners in corporate governance including:
• Public information disclosure, including information availability on the Company’s website;
• Timely reports submission to OJK;
• Organization and documentation of GMS;
• Organization and documentation of meetings of Board of Directors and/or Board of Commissioners; and
• Organization of orientation program for the Company for Board of Directors and/or Board of Commissioners.
4. Act as a liaison between the Company and shareholders, OJK and other stakeholders.

Activities in 2021

Throughout 2021, Corporate Secretary carried out the following duties:

1. Submitted Report on List of Shareholders and Foreign Exchange Payables to OJK and the Exchange on a monthly basis before the 10th of each month.
2. Assisted Board of Directors and Board of Commissioners in holding 12 monthly meetings of Board of Directors and Board of Commissioners and 1 extraordinary meeting of Board of Commissioners.
3. Held orientation program on April 7, 2021 for 3 new members of Board of Commissioners appointed in AGMS on March 31, 2021.
4. Organized Corporate Actions:
1. GMS:
1. AGMS on March 31, 2021 in Semarang.
2. EGMS on September 3, 2021 in Jakarta.
3. EGMS on December 15, 2020 in Jakarta.
2. Held distribution of annual dividend on April 29, 2021 as a resolution of AGMS and interim dividend on August 27, 2021as a resolution of Board of Directors meeting.
3. Held distribution of bonus shares in accordance with resolution of EGMS on September 3, 2021. Bonus shares was distributed on October 5, 2021.

In order for all these corporate actions to run smoothly and according to the rules, Corporate Secretary carried out the following:

• Coordinated with PT Kustodian Sentral Efek Indonesia, including on important schedules, announcements, distribution of dividends.
• Coordinated with Securities Administration Bureau (BAE) in preparing a list of shareholders who were entitled to attend GMS and data on shareholders who were entitled to receive dividends, implementation of Income Tax (PPH) deductions on dividends to follow up on GMS resolutions regarding distribution of dividends for 2020 financial year and interim dividends for 2021 financial year, including distribution of bonus shares.
• Coordinated with a Notary to prepare the Minutes of GMS, PKR and to prepare the deeds according to the applicable rules and regulations.
• Reported the results of GMS and other corporate actions to OJK and the Exchange and announced it on Stock Exchange website through SPE-OJK and IDXNet, as well as websites of KSEI and the Company, including dividend distribution schedule after coordination with the Exchange.
5. Organized Public Expose LIVE 2021 (Pubex LIVE 2021) for the 44th anniversary of the reactivation of Indonesian Capital Market on September 9, 2021 in collaboration with the Indonesia Stock Exchange. Concurrently, a press conference was held.
6. Participated in workshops, seminars, socialization and deepening of regulations related to the capital market and other topics organized by OJK, Indonesia Stock Exchange, AEI, ICSA, Bappenas and other institutions. Engaged in Focus Group Discussion of Sustainable Finance Task Force.
7. Became a member of the Indonesian Corporate Secretary Association (ICSA) as a Member of the Supervisory Board.
8. Acted as a moderator in seminars/workshops organized by ICSA.
9. Acted as a facilitator at a workshop organized by ICSA, Petra University Surabaya.
10. Submitted information disclosure to OJK, the Exchange and the public through Spe-OJK, IDXNet and the Company’s website on important events and information that Stakeholders need to know, especially regarding ESG (Environment, Social and Governance).

Competence Development

To support the implementation of its duties, in 2021 Corporate Secretary attended competency development program such as trainings, seminars, workshops as follows: